3 Aggregate Road, Poland, ME 04274
Phone 207.998.2727 | Fax 207.998.2753


Location of meetings to be held as follows:
March 25th - ESS Conference Room
April 22nd - Poland Community School

Operations (Meets at 5pm-6pm)
    Personnel and Finance (Meets at 6pm-7pm)
    Educational Policy (Meets at 7pm-8pm)


2023-24 Meeting Dates

August 28, 2023
September 25, 2023 - Pers/Finance 6pm to 7pm, Ed Policy 7pm to 8pm
September 26, 2023 - Operation 5pm to 6 pm
October 23, 2023
November 1, 2023 Operations Special Meeting (Agenda)
November 27, 2023
(Cancelled) December 18, 2023 Operations 5pm - 6pm
January 22, 2024
February 26, 2024
March 25, 2024
April 22, 2024
May 28th - Operations 6:00  Elm Street School Conference Room

Meets at 5pm-6pm

Meets at 6pm-7pm

Meets at 7pm-8pm

Operating Procedures
•    All sub-committees shall be comprised of less than a majority of the Board.
•    At the first committee meeting of the school year, each committee will select a chair, review the responsibilities of the committee, and identify related goals and objectives in the Strategic Plan.
•    Committees will make recommendations to the RSU 16 School Board, but may not act for the Board. A weighted vote will be used vote on these recommendations.  Votes at the committee level will not be weighted because the actions are recommendations to the RSU 16 Board.
•    The Board Chair and Superintendent shall be ex-officio (non-voting) members of all committees.
•    Each RSU 16 School Board member will be assigned to a committee by the Board Chair.
•    Separate committees, such as Negotiations and Budget, will report back to the appropriate sub-committee.
Committee Roles
•    Committee Chair: The Committee Chair will collaborate with the Superintendent to create the agenda, facilitate the committee meeting, review written minutes, and report to the RSU 16 School Board at the monthly meeting.
•    Committee Members: Committee members should be present and participate in meetings, provide agenda suggestions, and vote on recommendations.
•    RSU 16 School Committee Members: All members of the Board are encouraged to attend any committee meeting, to participate in the discussion, and suggest action or agenda items. Non-committee members will not vote on recommendations at committee meetings.  
•    The Superintendent: The Superintendent will work collaboratively with the Committee Chair to establish agendas. The Superintendent and Assistant Superintendent will participate in all committee meetings and be non-voting members of each committee.
•     Other:  RSU 16 employees, such as curriculum coordinator, facility and transportation personnel, and administrators, may attend committee meeting regularly to provide information and participate in discussions.
Committee Agendas /Minutes
•    Each agenda item will be assigned to a specific person who will present the item and provide informational materials. The person addressing an agenda item may be a committee member or a person invited to address a specific topic.
•    The Superintendent will take notes and provide written minutes to the Chair of each committee


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